ࡱ> '` bjbjDD .&& 8 8 8 8 D d z z z z z z z $hv; z z ;z z P... z z . ..:AYz X e}B\8 " f0Rb (bYYbmz L 6. ,( z z z ;;$ z z z tt COPIER LEASE INFORMATION 1. Existing leases: With a typical lease of 36, 48 or 60 months there are three choices a department should consider prior to the lease expiration: A. Return the equipment to the company (Lessor) from which it is being leased B. Extend the lease for another 12 months C.Buy the equipment at Fair Market Value (FMV). A buyout cannot be a $1.00 buyout as those are prohibited in NM A copier lease requires 30, 60 or 90 day written notification of cancellation from NMT to the Lessor prior to the lease termination date. Purchasing should be notified at the appropriate time and will issue the cancellation notification and maintain a copy in the file. The leased equipment should only be picked up by the Lessor or their representative. Do not allow another vendor to remove equipment from NMT property if it does not belong to them. This is usually of violation of the contract the department had with the old Lessor and may result in penalties to a department for violating the lease. New leases: Any copier vendor can provide a quote to a NMT department, however, the equipment should be on a state pricing agreement. Copiers on a state pricing agreement afford NMT more protection such as allowing the lease to be cancelled should funding not be appropriated for the next fiscal year and that any litigation will take place in ɫ. These conditions are required by NM law. If a copier is on a state contract, then only one quote is required. When the quote is given to the department there should also be a lease agreement with terms and conditions. Those documents should be sent to purchasing along with the requisition. No documentation should be signed by a department that commits NMT. All documentation will be processed by purchasing when issuing the PO. Once a PO and contract are signed and sent to the vendor, a copier can be delivered. Do not allow a vendor to deliver the copier prior to the paperwork being approved by Purchasing. 3. Demonstration equipment Departments may try out a demonstration model, but, without exception, that equipment must be returned to the vendor. Departments cannot keep the demonstration model and try to lease/purchase it. This is considered an unauthorized purchase. It also puts NMT and the vendor at risk if the equipment is not on a state contract and NMT cannot agree to the lease agreement. Prior to the demonstration equipment being installed, a department should work with Purchasing to issue a $00.00 PO to the vendor. This will show that the equipment is in NMT possession, the term of the demonstration, the value of the equipment, who is responsible for delivery and pick-up at the end of the demonstration, and other valuable information. This is to protect NMT and the copier vendor in case of fire, vandalism, etc. while it is in NMT possession. Of course, equipment may be purchased outright from GSA (no dollar restrictions), a state pricing agreement (no dollar restrictions), by obtaining three quotes (if under $20K), or via the bid process (if over $20K). The link to the state purchasing website is:  HYPERLINK "http://www.generalservices.state.nm.us/spd/" http://www.generalservices.state.nm.us/spd/ Please let purchasing know if you have any questions or need assistance with a copier lease. Please feel free to pass this along to others in your department who may be contemplating a lease. ijrܵܝ}yhheheOJQJ^J$hehe0JCJOJQJ^JaJ/jheheCJOJQJU^JaJ)jheheCJOJQJU^JaJ#hehe>*CJOJQJ^JaJ heheCJOJQJ^JaJ#hehe5CJOJQJ^JaJ 67  ? 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