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Graduate assistantships in the form of RA/TA/GA are contracts created to compensate graduate students for their efforts within the department on academic activities or on tasks related to research projects. Student involvement in these research and academic activities provide an invaluable educational experience towards their professional careers. Students will gain research, teaching, and/or administrative skills under the direct supervision or mentoring of an NMT Faculty or Staff.

The student efforts on these contracts are allocated based on a full time equivalent (FTE) of a 40 hour work week. Student involvement in these activities can be at 0.25 FTE (10hrs), 0.33 FTE (14hrs) or 0.5 FTE (20hrs) level per week during the academic year. There are minimums that must be met and are prorated based on the fraction of an FTE. A maximum of 0.5 FTE (20 hours per week) is allowed during the academic year. Compensable component, i.e. hours listed on the contract represent the average level of effort spent on the contract and should be representative of the amount work expected to complete specific tasks required by the funding source. Students are not required to work during Academic holidays and hours may be averaged over several weeks to allow flexibility to take extra time off around the holidays with approval of their supervisor.

In the case of research assistantships the contracted work may be related to the student鈥檚 thesis or dissertation, it is expected that the completion of the work for the thesis or dissertation will consume far more time than is allocated in the graduate assistantship contract. This additional time is considered as part of their education. The research assistantship covers the compensable component of the project to be performed by the student. The non-compensable components of the student鈥檚 research which are required for the successful completion of thesis or dissertation will require additional time on the part of the student.

Graduate assistantships are awarded at a minimum of 0.25 FTE (10 hours/week).

To initiate a contract, please follow the steps outlined below. Initiators can only be NMT staff or faculty.

1. Access the and provide the student鈥檚 first name, last name, and email address.
2. Once redirected to the contract page, enter your initials and click 'Submit' to complete this step (you will enter the contract information once the student fills their section).
3. The student will receive the contract and will be able to complete the rest of the required information in the student section.
4. Following this, the initiator will get the contract back to enter the final details, including account numbers, start and end dates, job hours, and contact information for supervisors, department chairs, and/or program directors.

If you have grants that don't start at the beginning of the semester or will end mid semester, or the grant doesn't allow tuition remission, please contact Sponsored Research and the Office of Graduate Studies to initiate a manual contract below.

For more information about tuition remission please refer to our FAQ page. If you can't find the answers you are looking for please contact the graduate office.

Academic Dishonesty Policy in Student Handbook found here.

Online  - please include syllabus for charges related to a course. 

Defense Report / 1 Credit Option Form, download here.

Family Educational Rights and Privacy Act ()

iThenticate Instructions

iThenticate Certification

Tips for recommendation letters

Sample Permission Release (recommended due to FERPA)